Why you should set a yearly watchword for your business.

Your word of the year: a road map for your business.

Your watchword of the year: a roadmap for your business.
Photo by Alexander Andrews on Unsplash

 

Entrepreneurship is one hell of a rollercoaster. Someone recently described it to me as ‘a series of “oh shits” followed by “woo hoos”, which I thought summed things up nicely.

One of the biggest “oh shits” I face when running my business as a solopreneur is decision making. I’m definitely a type A gal, assuming that A stands for anxiety, and if I’m not careful I can find myself mired in decision paralysis for weeks, or even months before deciding where and how to invest my time and money.

And I don’t think I’m alone. Running a business is hard work, especially when you’re a sole trader. Sure you can run the pros and cons of any new opportunity past your business buddies, your significant other, your cat…but no one is as invested in your company as you are.

When it comes to taking action, it’s all on you.

Which is why I find having a watchword of the year so useful.

Choose the right word and you can use it as a guide, a compass, a North Star showing you the way.

What’s your business North Star?
Photo by Greg Rakozy on Unsplash

Let me show you what I mean…

In 2018 I had two watchwords: preparation and patience.

In January, I started a post-graduate course in Translation Studies with the Open University. I was also still working at my part-time job teaching preschool children. That alone is a packed schedule, add client work to the mix and you can probably guess just how closely I resembled the proverbial headless chicken.

Various business opportunities came my way during the year that, had I said yes, would’ve left me with an overloaded schedule, compromised the quality of my work and had me reaching for the vodka before breakfast. I had to put my blog on hold, suspend my membership of Atomic (a fab group run by marketing champs Andrew and Pete), and cut back on my local networking.

It was frustrating as hell!

But I knew my watchwords. I had decided that 2018 was about preparation and patience. My study and my existing clients/projects were the priority. (Incidentally, as a strategy, it totally paid off — I’ve been able to give up the teaching gig and I passed my uni course with a Distinction and have even more fancy letters after my name — ya dancer as we say in Glasgow 😊)

 

2019 has a different watchword so I’ll need a different strategy. The new watchword is partnerships.

I know that I love working with other creatives and the driving force behind why I do what I do is the pleasure of helping other entrepreneurs hit their business goals. So ‘partnerships’ is a no-brainer.

With ‘partnerships’ as my North Star, I know that I need to focus on finding new folks to collaborate with and I want to provide you guys with a more rounded service so that I can be instrumental in helping you build your brands. It means a move away from specialising just in web copy — I don’t want to write your web content and then send you off into the big bad world alone, I want to help you create lead magnets, build your email lists, and sell even more of your juicy products and service packages. A true partnership!

So what does that look like in terms of business decisions?

  • Joining a marketing membership platform (I’ll be going back to Atomic for sure!)

  • Getting myself and my brand out there again — creating content, in-person networking and hopefully attending a few events/conferences.

  • Creating new service packages so I can offer my clients a collaborative approach, in conjunction with other creative professionals (oh look, more partnerships!)

And probably a whole bunch of stuff that I haven’t thought of yet. With my watchword at the forefront of my mind, I’ll know whether any opportunities that come along in 2019 will help or hinder my goal for the year. Which will make the decision-making process eleventy billion times easier. I hope!

Could a watchword work for you?

If you

Struggle to prioritise your marketing efforts;

Find it hard to know which opportunities to grab and which to body swerve;

Want to invest in your business but aren’t sure where to throw your cash;

Hide under your duvet, whimpering, and comfort eating Pringles whenever there’s a big decision to be made.

Setting yourself a 2019 watchword might just be the answer. And of course, before you come up with your ‘word of the year’, you need to know where you’re heading.

This is the perfect week to do it. Hopefully, you’re starting to wind down before the holidays and you’re probably beginning to reflect on everything that went right — or wrong — over the past 12 months.

Grab yourself a notebook and write down what you absolutely loved about your business this year. The stuff that made you happy dance, the stuff you couldn’t wait to share on your social feed, the stuff you want more of.

Like me, it could be about building more partnerships, or, like my 2018 self, it could be linked to an element of professional development you want to explore. It could be something like ‘connect’, where your business goals are linked to the relationships you want to build, online or off, or it could be something super cheesy like, ‘believe’, if you’ve had a particularly rough year as an entrepreneur and you’re teetering on the edge of returning to the 9-5.

I’m generally not one for ‘woo’, but I do reckon that as soon as you hit upon the right word, your gut will let you know. It will just make sense. And when you find your word, plaster that sucker everywhere — your desk planner, your calendar, your mirror, hell, stick a post-it note to your forehead if you have to.

Use that word to guide your 2019 business strategy and see where it takes you.

I’d love to know if this is something you do in your business? Share your word in the comments and how it’s shaping your 2019 strategy!

Like this? You’ll probably find this one helpful too: Top tips on how to invest in your startup.

 

 

 

 

 

 

 

The top 3 things you should do for your business BEFORE the Christmas holidays.

Of course, if you have one of these guys in your office I give you full permission to goof off for the whole of December. And can I come and play too?
Photo by Jakob Owens on Unsplash

 

Are you going to end 2018 with a bang or a whimper?

I don’t know about you guys but after a few crazy months spent trying to get all of my clients’ content up to date before the Christmas holidays, my calendar is looking much calmer. Calm enough to allow the teeniest, tiniest sliver of “holiday cheer” to start filtering through.

And as work-related busyness finally becomes more manageable, my personal life is becoming crazy. I bet you know what I’m talking about…

Your kids’ school seem to want either your presence or your pennies every other day for Nativities, Christmas Jumper Days, panto trips…
Your friends all want to “catch up before Christmas” (as do you, obviously, but there’s now a weird artificial rush on social engagements as if we’re all going to drop off the face of the earth as soon as the bells ring out for 2019).
You’re hit with the realization that you’re cooking Christmas dinner for 9 people, which requires a complete looting of Sainsbury’s as well as much time spent rearranging furniture to test out where everyone will sit.

You’re definitely tempted to down tools altogether, launch yourself into a vat of mulled wine and declare yourself done for the year. Hey, I’m right there with you and I suppose there’s nothing wrong with that — choosing when to work is one of the benefits of self-employment, right?

But here’s the thing. I’ve had a bloody amazing year and I’m determined that 2019 is going to be even bigger and better. And I want the same for you too.

So instead of putting the curtain down on 2018 a bit early, let’s use the next couple of weeks to supercharge your business for next year, with my top 3 tips for ending the year on a bang rather than a whimper.
Who’s with me?

Know your numbers.

This is such a great time of year to take stock of your financial situation, particularly if your accounts run to the end of the tax year in April. After all, you still have one full quarter left to hit those sales targets. So if your projections show that you’re going to be £3,000 short come April, you know that you only need to sell two more packages at a value of £1,500 to make your target. And with 3 months to spare you have plenty of time to go out and find new clients or reach out to previous ones.

Having a handle on your current numbers will also tell you whether you can splurge on a fancy new ergonomic office chair or CPD course in the January sales. I already have my eye on a few exciting purchases!

Of course, if you’re a shoebox accounting aficionado this could turn into a hell of a job, in which case I definitely recommend a glass of something mulled while you tackle it. And once you’ve got those pesky little receipts under control, make it a New Year’s resolution to go digital with your accounts next year. Neither numbers nor tech come naturally to me (no surprises there!) but I find the Wave app particularly easy to use when it comes to keeping track of my business income and expenditure — one quick look at my dashboard tells me exactly how much profit I’ve made this year so far.

 

Fill your New Year calendar.

New Year, new prices?

If you’re planning to put your prices up, and you have some gaps in your schedule for January and February, you’ve got a great excuse to get in touch with your past clients and all of the lovely people on your list. Let them know that you’re planning a price increase in 2019 but give them the opportunity to book in with you now (for work to be completed before the end of February),

Let people know that your prices are going up in January and now’s the time to book in at your current prices. They get a New Year bargain and you start the year with a full diary and deposits in before Christmas. Everyone’s happy!

(On that note, I actually am introducing a long-overdue price increase in January. I have two slots available for web content, one in January and one in February, so hit me up now if you want to book one of those at my current rates.)

Get a jump start on your content.

Ok, I get that for loads of you, planning and (groan!) actually writing your business content is a total drag and you’d definitely rather eat a mince pie and watch Home Alone for the 3,562nd time (ya, filthy animals), but I promise you’ll thank me come January if you already have some of your 2019 content planned out before we all start dancing to Slade and eating cheese and crackers for every meal.

If you struggle for ideas, I recommend having a look at Janet Murray’s Media Diary or you can check out Daily Greatness planners, which I haven’t used personally but they come highly recommended by a fellow content pro. ‘Cos we all know the answer to better content lies in shiny new stationery!

We’re nearly there folks, the season where we can legit wear nothing but jammies or party frocks, eat chocolate for breakfast, and watch Clarence get his wings yet again. Just think how relaxed you’ll be doing all that, safe in the knowledge that your business is ready to hit the ground running in 2019.

If the idea of planning all of that delicious content your business needs to grow brings you out in a cold sweat, why not make outsourcing your business writing one of your resolutions for 2019. I’ll take your blog and social media content off your hands, filling your inbox with shiny new messages you can send out to your audience every month.
Or if want to figure out the nuts and bolts yourself I’ll be introducing new content strategy consultation packages in the first half of 2019. Email me your contact details and I’ll pop you on the waiting list.

 

Merry Christmas! Photo by Tom Rickhuss on Unsplash

 

How to avoid curse of the generic tagline

A word about finding your tagline.

“Ok” Cleaners. Name or tagline? Maybe they’re based in Oklahoma? Either way, I’d try again! Photo by Jeremy Perkins on Unsplash

 

 

Fast – reliable – honest – cheeky

That, my friends, is not a tagline. Except it is. There’s a company out there that has actually paid for that exercise in banality to be emblazoned across their delivery vehicles.

Fast, reliable, honest. That’s not a tagline, that’s the bare minimum any business should offer their clients! And as for the cheeky part…I’m not really sure what to do with that. I guess it does make them stand out from all of the other fast/reliable/honest businesses out there but I just don’t get it.

Do I want my delivery men to be cheeky? Um, that’s a definitive no. But then maybe “Fast – reliable – honest – shuts the f up and gets on with the job” just isn’t catchy enough…

So cheeky it is.

I almost fell into the fast-reliable-honest trap myself. I was talking branding with my graphic designer/sister/favourite collaborator, Fi, when she was designing my logo and she was getting all up in my grill about what actually makes me so awesome.

And I was doing that butt-clenchingly cringey British thing where we all pretend that actually we’re a bit crap and owe all of our success to blind luck and cute accents.

“I’m great with a deadline,” says I, “I’m really reliable”. Blush, blush, cringe, cringe.

“No, you eejit”, says she. “Any entrepreneur worth their salt and vinegar crisps is punctual and reliable.”

“What makes you different? If you’re not different, we can’t sell you.” God, I hate it when she’s right.

Can you relate? How do you sell yourself? When you’re networking, when you’re writing blog posts, when you’re talking to potential clients? When writing your tagline?

Let me tell you if you haven’t come up with anything better than fast-reliable-honest or some other version based on a 16-year-old’s first attempt at a CV, then you’re snookered.

So how do you find your tagline?

It’s blindingly simple. Ask your people.

“What do your clients say about you?” Fi asked. Bingo, light bulb, Eureka!

Looking back at my testimonials, my clients consistently express their surprise that I manage to sound exactly like them when I’m writing their stuff. That’s what makes me great at my job, and there’s my tagline: “My Words, Your Voice”.

Four words and I’m tapping into what I do well, but I’m also assuaging a common fear clients have before they come to me, namely that their copy won’t sound like them.

So what do your clients say about you?

Have a good look through every bit of feedback you’ve ever received and I guarantee you’ll begin to see a pattern. Your “what makes you different”, and your tagline, are hiding somewhere in there.

And if you’re a newbie? With no clients, and no testimonials? Think about what you’d like future clients to say about you? How are you planning to blow their minds?

Hint: it ain’t with your fast, reliable, honest service. You’re so much more than that. You know it and I know it — it’s time to make sure everyone else knows it too.

And if you want to be cheeky, that’s up to you!

A word about finding your tagline.

Cheeky!
Photo by Aidas Ciziunas on Unsplash

 

More on that British reluctance to blow your own trumpet. Not as dirty as it sounds, sorry!

Language Learning: immersion learning in your living room.

Language immersion the most exciting way, hanging out in Milan’s Navigli district with my pal!

If you’re at all interested in language learning, whether for fun or business, you’ll be aware that the immersion technique — where you’re constantly surrounded by and using your second language on a daily basis — is considered one of the best ways to learn.

That’s one of the reasons that university language degrees include a compulsory Erasmus element, where you spend an entire academic year teaching or studying in the country of your second language. (See Mum, I told you it wasn’t just an excuse to spend a year drinking Prosecco and eating pasta…) It’s also one of the reasons I’m so jealous of translators who live in the country of their second working language!

And it’s all well and good if you have student loans covering your trip or you’ve built yourself a viable working life in a second country, but how can the rest of us learn or maintain a second language if we have neither the funds nor the freedom to enjoy such immersive language learning experience? Or if we’ve already used up our Erasmus allowance?

Can we really benefit from language immersion without leaving the comfort of our own living room?

Well, yes to an extent I reckon we can. All it takes is a little creativity, a lot of motivation and an uber-reliable broadband connection!

1. Radio Gaga

The key is to try to recreate the conditions you’d be living in if you were camped out in Italy, France or wherever they speak the language you’re learning. You’d be constantly surrounded; every time you switch on the radio or TV you’d be exposed to your second language.

Luckily, you’d don’t need a passport to achieve a similar effect. These days it’s simple to find foreign radio stations online and the bonus is that you won’t just be learning the language, you’ll be picking up all sorts of cultural titbits from the presenters’ banter and the (sometimes hilarious!) adverts as well as keeping up to date with the current music scene. It’s also a great way of gaining knowledge of current affairs by listening to the hourly news bulletins or tuning in for special interviews.

2. Spotify

My favourite radio station to tune in to is virginradio.it (but I’m open to suggestions if anyone has any good ones?). The problem here is that the majority of the songs they play are English language ones which kinda defeats the purpose.

Enter Spotify. This is a great little tool for finding songs in your foreign language. For instance, if I search for and listen to an album by Eros Ramazzotti (don’t judge!), at the end of the album Spotify will start to play songs by related artists, usually in the same language, so I’m introduced to other Italian-language singers too. Challenge yourself to pick a song each week, learning the lyrics and memorising any new vocab.

Spotify is also a great resource for language learning podcasts. For example, searching for ‘Italian course’ brings up an Easy Italian Audio Course, a search of ‘advanced Italian’ brings up exactly that plus a section of ‘fun and useful Italian idioms’ that I’m totally going to save for later.

3. Video

One of my favourite discoveries this year has been http://www.cultura.rai.it/ which has loads of videos, in Italian, on art, culture and literature. It’s often easier to understand a language when you can see the person speaking so this is ideal if you’re getting a bit frustrated with the radio.

Youtube is also a font of inspiration for the language learner. Here you can find Ted talks, recipe videos, gamer chat or whatever subjects interest you, all in your second language. Any time you’re browsing online, whether for a recipe for your dinner or how to change a tyre, search in your target language instead of your own.

4. Change your phone and Facebook settings

When we think about just how much time we spend on our devices each day, we’d be missing a trick if we didn’t change our phone and Facebook (etc!) settings to our target language. This is especially useful if, like me, you learned your second language before words like ‘selfie’ and ‘tag’ entered common usage. Yes, I am that old.

5. Speaking

It’s all well and good listening to your second language whenever you’re at home, if you’re not speaking it on a daily basis, you’re not getting the full immersion experience.

Skype is your friend here. There are loads of language learning groups online where you can find other learners who’d be willing to Skype chat to help you hone your speaking skills. But if the very thought of speaking to randoms online terrifies you, even just reading aloud or having conversations with yourself can help with pronunciation. Or try copying the speech in some of the videos you’re watching to familiarise yourself with the cadence and rhythm of the language.

Okay, so none of that will ever be as exciting as dusting off your passport and throwing yourself into another country, another culture and another language but in language learning terms I would say it’s definitely the next best thing.

Are you learning a language from the comfort of your own living room? If so I’d love to hear your top tips too! And if, like me, you’re a translator living in their target language country, I’d love to know your top tips for keeping your language skills fresh (other than, you know, actually translating stuff).

Does your business need a style guide? Here’s what you need to know.

Why your website isn't converting

Does your business need a style guide? Here’s what you need to know.  Photo by Bram Naus on Unsplash

Have you heard of a style guide before? Chances are, unless you’ve done a whole bunch of research on branding or you work in the editorial field, you haven’t.

And that’s the exciting news, my business-building friends, because this is your chance to get ahead of the game and really make a splash with your branding.

What is a style guide?

Editors use style guides to help them deal with things like the Oxford comma, capitalisation of headings and other details that might seem insignificant to non-writer types. It’s a comprehensive document that outlines exactly how things should be done for each project.

So what does that have to do with you and your business?

Well, the purpose of an editorial style guide is to ensure consistency in your eBook, your novel or your thesis. And consistency is what a style guide will bring to your business too.

What are the benefits of creating a business style guide?

The number one benefit, as I’ve already mentioned, is consistency. Consistency in branding screams professionalism; it helps you stick in people’s minds and makes you instantly recognisable. Mixed messages in your content and branding can make you seem unreliable and could seriously undermine your marketing efforts.

A style guide is even more vital if you have multiple people handling your marketing content, if, for example, you outsource blogging to a content writer or you employ a PR company to write your press releases.

Any graphic designers, copywriters or social media managers you use, all need to be on the same page when handling your brand and a business style guide will make sure everyone stays on message.

I’m a sole trader — do I still need a style guide?

Absolutely. Even if you aren’t yet at the stage where you can afford to outsource to other professionals, a style guide can save you loads of time when you’re creating your own content.

Once you’ve created the document, print it out and have it to hand every time you write any type of marketing content for your biz. Instead of having to go back over previous blog posts to look at your heading sizes or to double-check the specifics of your brand colours, you’ll have it right there beside you.

What should my business style guide include? (And what can I miss out?)

I know you’re probably pretty tight for time (boy can I relate to that!) so I’m going to outline the absolute essential things you need to add to your style guide to get you started — you can always add to it as you go.

Let’s start with the biggies. These are the things that you should have a quick look over before you write ANYTHING for your business.

Your brand message.

Anyone with shiny object syndrome will know that it’s easy to get distracted in your business — most entrepreneurs are teeming with ideas and it can be a struggle to stay on target sometimes. The first thing I want you to add to your new style guide is your brand message.

What are you all about? What is the key purpose of your business? This will save you from becoming side-tracked and help keep you on message.

Your brand values.

Are you uber-professional? Elegant and classy? Fun and dynamic?

Now, personally, I like to think of myself as all of these things (don’t laugh!); some days I find that my writing is more inclined to the super-serious, other times I want to let loose and really have fun with it. Both versions are authentically me but to have such a mix of styles on my blog or social media platforms wouldn’t work (consistency, remember?) so I’ve tried to find a balance between all of these elements.

When it comes to your style guide you should pick three or four words that sum up you and your business and use these to help you keep the tone and pitch of your content consistent across your marketing.

Your avatar.

Your avatar, also known as your target customer, is who you’re writing for. I’m going to delve further into this in a future post, but it’s so important to nail this early on in your branding journey. This is the person you’ll be writing for when you blog, when you update your FB page, when you write your web copy.

You need to have this person really clear in your mind and pitch your content to suit them — think about what kind of terminology they’ll relate to and what kind of language will put them off.

So those are the biggies. Now let’s get to the nitty-gritty, the finer details that will make your content look consistently professional.

Typography.

The fonts you use matter. If you don’t believe me, ask Fiona Robertson, my go-to graphic designer. She’d happily chew your ears off for hours on this! When she designed my logo for me, she sent me a whole package of stuff to help me keep my branding consistent, including fonts.

Now I use the same font whenever I send out a client proposal, a quote, an invoice or any other documentation. It just makes everything look a little more polished.

Brand colour.

Ditto brand colours. Colour is such a powerful way to help your brand creep into a person’s psyche. Just think of Coca Cola red or McDonalds golden arches. You want to use your brand colours across your marketing channels. Whenever anyone sees your signature rose gold, electric pink or cool grey, you want them to instantly think of you.

I actually went to a networking event in my signature blue the other day although I confess that I only realised after I got home that my frock matched my logo! Wearing nothing but your brand colours might be taking things a step too far…

Your language.

It’s worth having a think about the kind of you want to use — as well as the kind of language you might want to avoid — and your client avatar will play a huge part in that.

We’re well past the era when swearing in your marketing would be completely unacceptable and you’ll find plenty of credible, professional business owners throwing around all sorts of f-bombs. Whether or not profanity is acceptable in your business content comes down to your target audience. Would occasional swearing help them relate to you or would it make them block your twitter feed? Make sure you’ve figured this out and stick to whatever decision your research leads you to.

Think too about jargon and industry buzz words. Will using them confuse your audience or will they lend you credibility? Again, make a decision about the kind of words that’ll be appropriate for your audience, and stick to it. If you find yourself drawn to jargon when you’re writing, it’s worth having a list of the words you’ve decided to avoid and a few alternative ways of saying the same thing that your readers will prefer.

Tone of voice.

This links back to your brand values. The words you’ve chosen as your essential brand values will direct you to the right tone of voice to use. Add a couple of lines to your style guide as a reminder of the overall tone you want to hit when writing your content.

Content layout.

Keep your content layout consistent by noting which heading sizes you use in blog posts, how you lay out your call-to-action and the different ways you break up the text in your posts.

Linguistic elements.

Okay, this is the part where you might start thinking I’m getting a little picky. You probably have a point but paying attention to these details can have a bigger impact than you’d think and they’re pretty easy to get right so trust me on this one!

Spelling and capitalisation.

Your customers may be global, but you want to keep your spelling local. It’s best to write in either UK English or US English — try not to mix the two. Favourite and favorite in the same piece of content is just confusing. Likewise using an ‘ise’ ending or an ‘ize’ ending: choose whichever one you prefer and stick to it!

It’s also worth noting whether you capitalise heading and post titles. Whether you capitalise full headings, significant words only, or the first letter matters less than whether you stick to one method. Again with the consistency; there’s definitely a theme here!

A couple of final tips.

Your style guide is something you’re going to want to refer to weekly, if not daily, so make sure it’s easy to use.

Remember that, even if you’re the only one using it for now, in the future you may want to outsource your content so make sure your guide is easy to read, easy to skim, and super-easy to follow.

Over to you now: are you using a style guide for your business? Will you be creating one after reading this? Is there anything I’ve missed that you’d add to my list of style guide essentials?

 

 

 

 

 

 

 

How to survive when your business isn’t your job.

Are you crazy stressed trying to juggle a business and a day job? Here’s how to make is easier…

 

juggling a business and a day job

Calm down, Mrs, freaking out isn’t going to help.

 

Get ready for the “no s***, Sherlock statement” of the day: building a business takes time!

Sometimes way more time than you had hoped or anticipated. And what this likely means is that you’re going to be building your business around your day job — no easy feat.

When you’re just starting out, it isn’t too bad.

Excitement about your new venture has you so wired you feel as if you’ve been hooked up to a Red Bull IV. But this gets old, fast.

You wonder…

Are you ever going to be able to send off that resignation letter you drafted months ago? Can you cope with a 50+ hour week? Will the staff in your local even recognise you by the time you get the chance to have a pint with your mates?

How can you survive when your business isn’t the only job you have?

Check out the tactics that have helped me keep my sanity (well, mostly) while juggling a business and a day job.

Make time for self-care.

It’s so blinkin’ obvious but are you actually doing it? Honestly, how many times have you worked through your lunch break, skipped your workout, or reached the end of the day only to realise you haven’t even finished your first bottle of water?

I’ve done all of these, and occasionally still do when I’m swamped with work. And you know where it leaves me? With a thumping headache, zero creativity and an overwhelming desire to raid the kids’ stash of Christmas chocolates. I’m guessing you can relate?

So here’s the plan.

Breathe: it’s kind of important.

Let’s all promise ourselves that we will drink water throughout the day, we will get out for a walk in the fresh air as often as we can (hook yourself up to a podcast while you’re walking if that helps you feel less guilty), and we will cook real food, from scratch. It only takes 10 minutes to throw some soup or stew ingredients into your slow cooker in the morning before you head to work. You’re far less likely to bung a ready meal in the microwave when you get home, if you’re greeted by the smell of homemade soup, right?

Oh, and I know that evenings are probably your only chance to work on your business but I guarantee that even a 20 minute run or workout DVD will give you an extra hour’s worth of energy to get stuff done before you hit the hay.

Find ways to multi-task.

There are always ways to use your time more productively. Watch training videos or listen to podcasts while you’re cooking or ironing. Bring your laptop with you while your kids are in football training, or write notes for your next blog post and brainstorm marketing ideas while you’re on the train to work.

Okay, not what I meant when I said multitask…

Outsource what you can.

If you find that planning your editorial calendar or writing your blog content takes forever, then outsource it to someone like me. If you feel like you spend your whole life on social media, try hiring an SM expert or a VA to take care of your accounts for you. Or if it’s your finances that give you the biggest headache and take up all of your time, look into taking on a bookkeeper.

It’s might sound counter-intuitive to spend money on things you can do yourself — especially if you’re squirrelling away as much cash as possible in preparation for going full-time self-employed — but you need to consider if doing these tasks are really the best use of your time.

Getting on with your own client work might make you far more money than you would have made if you’d spent the time battling your admin.

Try working in batches.

I try not to jump from task to task. Even for a writer, I think sometimes it takes a wee while to get back into writing mode, so I try to work in batches — if I’m writing I’m writing, if I’m editing, I’m editing, if I’m translating, I’m translating.

The first task in any batch is always the hardest, but once it’s out of the way, my brain seems to be in the right mode and I can usually zip through the rest of my workload with relative ease.

Could you adopt similar practices? If you do your own writing, can you dedicate a few hours one day to sort your content for the whole month? Or set aside a spare evening to work out your social media updates for the week?

You’ll find you get much more work done that way, leaving you with more time to play with and hopefully a bit more sleep!

Figure out when you’re most productive.

If your energy or creativity are at their peak first thing in the morning, it would be worth setting your alarm an hour or so earlier. You’ll be far more productive and after a hard shift at the day job, you’ll be able to justify chilling on the sofa for a bit, having made a dent in your to-do list before you’ve even left the house.

Or, if you prefer working in the evening, try to get as many of the household chores out of the way while you’re getting ready for work so you’re not loading the washing machine when you’re at the height of your productivity.

Sacrifices are inevitable so don’t lose sight of the bigger picture.

If you’re missing your Saturday morning lie in (for those of you who don’t have kids!) or you’ve missed the last three episodes of ‘Strictly’, you might need a wee reality check. Yes, these things suck, but they’re the sacrifices you have to make if you want to build a successful business.

Keep reminding yourself that it WILL be worth it in the end.

You did it! Insert cheesy success photo here.

That said, don’t spend so much time focusing on the future, that you leave yourself feeling miserable now.

Ignore the guilt: have a drink with your pals, take your kids to a movie and switch off for a while. After all, when you do eventually hit the business big-time, you want to be sure you still have people around you to toast to your success!

 

Are you juggling a growing business and a day job? I’d love to hear you top tips for how you’re managing to keep all of the balls in the air without dropping your sanity! Leave a comment and I’ll get back to you.

 

 

 

 

How to stop Impostor Syndrome holding you back.

how to deal with impostor syndrome

Photo by sydney Rae on Unsplash

Is Impostor Syndrome holding you back?

How do you feel when you see those super-confident entrepreneurs at networking events? You know the ones who can just grab hold of the mic and tell the room how awesome they are. No apologies, no hesitation. They’re amazing and they know it — and I’ll bet their sales conversion rate isn’t too bad either.

I’ll bet they find it pretty easy to write their web content too.

One of the biggest stumbling blocks business owners come up against when writing their own web copy, is the inability to sell themselves. There are a few reasons that we might find this aspect of copywriting so difficult (I go into this in more detail here) but for some of you, I’m willing to bet that a sneaky little doze of Impostor syndrome might just be to blame.

Now, if there’s a way to banish that particular demon for good, please, please let me know (we’re rather good friends, Impostor Syndrome and I, although he comes to visit far less often than he used to, I’m happy to say). But, while we’re waiting for the answer, there are a few things you can do to make sure he doesn’t hang around for too long when he does pay a visit.

Make yourself a brag book.

Arrogance isn’t cool but damn, you’ve worked hard for the things you’ve achieved, so you’re allowed a few bragging rights. Think about everything you’ve accomplished in your career, the last year, the last week, whatever, and write it down. Add pictures if you have any. Any qualifications you’ve earned, courses you’ve completed, work you’re particularly proud of, relationships you’ve built, demons you’ve faced — write it all down and give yourself a shiny star sticker (okay, that’s the nursery teacher in me coming out now, but who doesn’t love stickers?).

Any time Impostor Syndrome comes knocking at your door, shove your brag book right in his horrible little face and send him packing.

Talk to your pals.

Or your Mum. But only if they’re the kind of people who’ll tell you the truth. This isn’t the time for those friends who tell you that you look good even when you know you’re looking like a troll. This is the time for the folk who call you out when you’re being a brat. When your tact-free friends tell you that you’re awesome at your job, you know you it’s the truth. Impostor syndrome won’t get a look in.

Keep your skills fresh.

There is only one occasion that you’re allowed to listen to Impostor Syndrome’s whispering. If he tells you that your skills are getting rusty and you’re not keeping up  with your industry, and you know he’s right, you need to take action.

I know running a business takes up a ridiculous amount of time (hey, I’m right there with you on that one!), but you HAVE to schedule time to work on your skills. You could set yourself a regular appointment to read key industry publications or dedicate some time to completing at least one new course each year.

By far my favourite way of upskilling, is content marketing. Every time I write a blog, whether for clients or for my own blog, I’m learning. All of the research that goes into every blog post is a fantastic way to consolidate existing knowledge and it’s a great incentive to keep abreast of industry developments. And the best thing is that I’m completing serious marketing goals while I’m keeping my skills fresh. Impostor Syndrome, be gone!

Acknowledge that we ALL suffer IMPOSTOR Syndrome.

Yeah, he pays every single one of us a visit at some time or another. Don’t for one minute think that the fact that he’s banging on your door means that you actually are an impostor. We all have those moments of shaky confidence and the suspicion that everyone in the world is doing life better than we are. They’re not.

Let’s make 2018 the year we get rid of Impostor Syndrome once and for all. Whether you’re drafting a social media post, taking centre stage at a networking event, or tackling the dreaded ‘about me’ page copy, I want you to remember that you rock. You’ve got this!

What the latest Facebook changes mean for your small business.

what do the latest facebook changes mean for your small business

Photo by Sticker Mule on Unsplash

I know from talking to clients and other business owners that there’s a real temptation to build your business on Facebook, especially while you’re still in the start-up phase. Facebook is where many of you grow your communities, promote your events, and sell your products. It’s where you do most of your marketing. I’ve been saying for a while now that this is a dangerous strategy.

It’s YOUR business — why would you want to build it on someone else’s land?

So if you’ve nodded along with me, saying ‘sure, Clare, I get your point, I’ll totally get on that soon’, listen up. ‘Soon’ needs to be now!

Mark Zuckerberg has just announced big changes that have everyone in a flap. Facebook is going back to its roots — Zuckerberg wants us to remember the social aspect of social media. So you’re going to start seeing more posts from your pals and fewer posts from businesses and publications.

Great news if you’re fed up of the current ad bombardment, bad news if you’re a business relying solely on Facebook to grow your business. Your reach IS going to take a hit, there’s no doubt about it.

So what can you do about it?

Get yourself a website — pronto.

If you’ve been using your Facebook business page as a substitute for a website, I get it. A website can be a huge investment. But it doesn’t have to be. To get you started you just need a presence; it doesn’t have to be all bells, whistles, and sparkles.

There are loads of DIY options that you can look into but my preferred site builder is WordPress. Building the site takes a little bit of time but it’s not too tricky to get it set up and once you’ve got it in place it’s really easy to navigate and update. (If you’re a bit of a technophobe, check out this free course to help you get started with WordPress)

If you’re not sure what you’re doing in terms of content, check out a few of my previous posts that will give you some useful pointers.

Why your web copy isn’t converting…and what to do about it.

Do you have the confidence to blow your own trumpet?

Three things to include in your ‘about me’ page, and one you should definitely avoid.

Build your list.

We’ve got to talk about your email list. If your community only exists on Facebook, you’re taking a huge risk. What will happen if you inadvertently break FB rules and find yourself locked out of your page? Do you know who your followers are? Would you be able to contact each one if you didn’t have access to FB?

Conversely, if you focus on building your email list, you will always be able to contact your supporters, whenever you need to. Your list belongs to you. Your Facebook fans belong to Zuckerberg.

I’m going to dedicate a future post to the topic of building an email list (it’s something I’m going to focus on this year myself – keep an eye out for a free email course coming soon!) but the gist of it is that you need to make sure you have something of value to offer visitors to your site. It might be great blog content, it might be a free course or checklist but you need to offer readers something that will encourage them to hand over their email addresses.

Explore other platforms.

If you’ve been ignoring all other social media platforms, now is the time to explore the options. It’s generally advisable not to try to be everywhere on social media — you’ll run out of time to do your actual work — but it’s a good idea to choose two or three different platforms to help you build your business community and reputation. I’ve been guilty of over-relying on Facebook myself and these changes have given me the push I needed to get back to Twitter and to try to make more of LinkedIn too.

Focus on quality over quantity.

Don’t get me wrong, I’m not for a minute saying that Facebook for business is over. We just have to adapt to the changes. And, focusing on the quality of your posts is going to be key. We’re all going to have to consider engagement whenever we post content to Facebook (more than we do already, that is). What kind of content is going to get people talking and sharing? (Hint: those of us who have so far resisted the lure of video content are going to have to bite the bullet this year!)

Social media platforms do like to mix things up now and again, sometimes SMEs will welcome the changes snd sometimes the changes will send us into a blind panic. It’s vital that we don’t give these platforms so much power over our businesses: it’s time you start building your business on your own land.

 

 

 

 

 

Business book round-up 2017.

business book round-up 2017

Photo by Jessica Ruscello on Unsplash

Never stop learning. I think I’m going to turn that into my motto for 2018.

I remember thinking, back in my student days, that there was an end point. I’d graduate and suddenly I’d be able to say, ‘job done, I’m now fluent in Italian’. Let’s just chalk that one up to the foolishness of youth!

The truth is, we’re never done. If you want to be the best (and we all want to be the best, right?), we have to keep studying, learning, and improving. And you’ll know you’re in the right business if you don’t want to stop learning.

Investing in education is one of the best things you can do for your growing business but there’s no such thing as a quick browse through Amazon’s stock of business-related books. You could get lost in there for days, reading reviews and trying to figure out the best way to spend your cash.

So, I’m going to save you some time and give you the top 4 business books I enjoyed in 2017. I thoroughly recommend getting your hands on a copy of each one of these.

Read my post on other top ways to invest in your growing business here.

Business Book Round-up 2017

Given that I’m a copywriter and content creator, it’s no surprise that most of my recommendations are marketing and content related but, unless you outsource every aspect of your business marketing, you’ll find loads of little wisdom nuggets in each one of them, whatever business you’re in.

‘They Ask, You Answer: A Revolutionary Approach to Inbound Sales, Content Marketing, and Today’s Digital Consumer’ by Marcus Sheridan.

They Ask, You Answer

‘They Ask, You Answer’ by Marcus Sheridan

Marcus Sheridan was running a pool installation company when the housing crisis hit and brought him to the brink of bankruptcy. In his book he outlines the principles he used to completely transform his company. He discusses how to deal with customer objections and turn them to your advantage, whether you should put pricing on your website, and he offers loads of ideas on how to come up with the type of content that your customers actually want to read. It’s always nice to see how theories work in practice and Sheridan has included several case studies that show how different businesses have employed these tactics, with great results.

I’m the first to admit that my own blog is sometimes the last thing on my mind (I’m too busy writing posts for other people; a lame excuse but true nonetheless) but, while reading ‘They Ask, You Answer’, I had to keep reaching for my notebook to write down blog post ideas, inspired by Sheridan’s theories. This one is definitely my top pick for anyone struggling with content creation.

‘KNOWN: The Handbook for Building and Unleashing Your Personal Brand in the Digital Age’ by Mark Schaefer.

Known by Mark Schaefer

‘Known’ by Mark Schaefer

Hands up if you’re sick of scrabbling around trying to find potential clients and convince them of your brilliance? You’re not alone! Wouldn’t it be wonderful if people came looking for you? That’s the premise of ‘KNOWN’. If you are known in your field, people will seek you out. Before they even meet you, customers will have faith in your ability to get the job done.

Schaefer knows that finding your passion isn’t enough — you also need a plan. The book looks at how to identify your niche, find your audience and connect with them, and identifies the strategies you need to help you stand out from the crowd. I’m as happy as the next entrepreneur to visualise my success and define my passion, but I like a good, solid plan, so this book was right up my street.

I’m also terminally impatient: I want success and I want it now. Schaefer is a realist. He knows that establishing expertise, developing authority, and becoming ‘known’ all take time. If you’re like me and struggle with the notion that patience and perseverance are the keys to long-term business success, ‘KNOWN’ is the dose of common sense that you’ve been looking for.

‘The Hippo Campus: A step by step guide to get your business noticed, remembered and talked about with Stand Out Marketing’ by Andrew and Pete.

The Hippo Campus by Andrew and Pete

‘The Hippo Campus’ by Andrew and Pete

If you spend any time on Twitter, in the marketing sphere, you’ll have come across these guys. They pride themselves on being different, being memorable, and they like a good laugh. That doesn’t mean we shouldn’t take them seriously though.

Their book offers a fresh take on traditional marketing and along the way there are several easy assignments that will help you define your brand values and unleash your inner creativity. The book is backed up by a website, which includes video content and templates for the assignments in the book. And they have an accompanying membership site, Atomic, which is totally amazeballs. Join here.

If you think that we’re all taking ourselves far too seriously, and we need to liven things up, you’ll like the boys’ writing style and you’ll love their advice.

‘She Means Business: Turn Your Ideas into Reality and Become a Wildly Successful Entrepreneur’  by Carrie Green.

She Means Business by Carrie Green

‘She Means Business’ by Carrie Green

I’m always heartened to learn how many women are starting their own businesses and a little sad when I realise that so many of us are battling the same issues: impostor syndrome, comparisonitis, and overwhelm.

These are the kinds of issues that Carrie tackles in ‘She Means Business’. I confess that I’m not one for manifesting, vision boards, and talking to the universe but my level-headed, business-minded sister recommended this book so I thought I’d give it a go. I laid my scepticism to one side, put my feet up and spent an entire evening with this book.

And, damn, I was a wee dynamo by the end of it!

I think I must have slept a total of two hours a night for a week afterwards, I was so full of ambition, enthusiasm, and a burning need to get things started. Within a month, I’d written myself a business plan, built a new website and reached out to all of my old contacts. There was no stopping me. Obviously, that’s not a sustainable way to run a business and I’ve gone back to the slow and steady approach now, but I guarantee that any time I feel my motivation waning, rereading ‘She Means Business’ will be number one on my to-do list.

So that’s 2017 out of the way, now it’s time to get 2018’s reading list sorted. If you have any recommendations for me, leave a comment. I’d love to know what your favourite business books are!